Meeting Rooms

The Kansas City Public Library Branches, as well as Central Library, encourage neighborhood and community groups to take advantage of our versatile meeting rooms.

Rental rates

Room rates are based on location and your group's status.

Location	Group's status	Half day	Full day
Bluford Branch North-East Branch Plaza Branch Ruiz Branch Southeast Branch Trails West Branch Waldo Branch Westport Branch	Business	$40	$80
	Nonprofit without certification*	$20	$40
	Nonprofit certified, 501(c)3	No fee with proof of certification	No fee with proof of certification
Central Library, Rooms 310 and 312	Business	$150	$300
	Nonprofit without certification*	$75	$150
	Nonprofit certified, 501(c)3	No fee with proof of certification	No fee with proof of certification
Central Library, Turner Boardroom and Chairman's Office	Business	$100	$200
	Nonprofit without certification*	$50	$100
	Nonprofit certified, 501(c)3	No fee with proof of certification	No fee with proof of certification

*Groups may apply for free meeting room use by filling out a Community Partnership Application [1] (pdf) and returning it to the branch manager or Central Library director for the location(s) desired (does not apply to special event spaces).

Meeting Room Locations and Features

Location	Room	Theater Setup Capacity	Conference Setup Capacity	Amenities
Bluford Branch [2]	Conference Room - photo [3]	150	75	AV equipment, kitchenette, tables, and chairs
Bluford Branch [2]	Small Meeting Room - photo [4]	10	8	Table and chairs
Central Library [5]	Room 310 - photos [6]	N/A	14	Boardroom table, plush leather executive chairs, and dry-erase board. Laptop, projector, and TV available upon request.
Central Library [5]	Room 312 - photos [7]	N/A	16	Boardroom table, executive chairs, dry-erase board, projection wall, large closet, area for food & beverage service. Laptop, projector, and TV available upon request.
Central Library [5]	Turner Boardroom - photo [8]	N/A	12	Laptop, projector, and TV available upon request.
Central Library [5]	Chairman's Office - photo [9]	N/A	8	Laptop, projector, and TV available upon request.
North-East Branch [10]	A (Large Room) - photo [11]	60	35	Kitchenette, projector, tables, and chairs
North-East Branch [10]	B (Small Room) - photo [12]	20	15	Tables and chairs
Plaza Branch [13]	Large Room - photo [14]	45	30	Projector, laptop, DVD player, tables, and chairs. TV and conference phone available upon request.
Plaza Branch [13]	Small Room - photo [15]	12	8	Tables and chairs
Ruiz Branch [16]	Multipurpose Room - photo [17]	30	20	Tables and chairs
Southeast Branch [18]	A (Large Room) - photo [19]	40	20	Kitchenette, tables, and chairs
Southeast Branch [18]	B (Small Room) - photo [20]	20	15	Tables and chairs
Trails West Branch [21]	A (Large Room) - photo [22]	60	35	Kitchenette, tables, and chairs
Trails West Branch [21]	B (Small Room) - photo [23]	20	15	Tables and chairs
Waldo Branch [24]	A (Large Room) - photo [25]	60	35	Kitchenette, tables, and chairs
Waldo Branch [24]	B (Small Room) - photo [26]	20	15	Tables and chairs
Westport Branch [27]	Upstairs Large Room - photo [28]	60	40	Kitchenette, projector, tables, and chairs

Reservations

Check meeting room availability [29]
Reserve your room by email [30] or calling 816.701.3402
Make a payment

ALL reservations require at least 24 hours' notice; bookings will NOT be confirmed on the same day that you want to use the room.

Room payment is due prior to your meeting/event.

We request that you use the Library meeting room calendar [29] to research availability before calling or emailing for a reservation.

Payment options

There are three options to pay for a meeting room:

Pay online [31]. Your reservation number is the invoice number
Mail a check or money order along with a copy of your confirmation to:
Finance Department
Kansas City Public Library
14 West 10th Street
Kansas City, MO 64105
Pay with credit card, check, cash or money order at any library location. Bring a copy of your confirmation and note the reservation number on your check.

Cancellations

You must cancel a reserved space at least 24 hours prior to the scheduled time. Some exceptions apply, such as adverse weather conditions, utility outages, or other unforeseeable circumstances.

Additional details and policies

The reserved time includes room setup and clean up. Users will not have access to the room until their assigned time. Meeting rooms must be vacated and left clean 15 minutes prior to closing.

Library employees will not be available to assist with meeting room set up or clean up. Groups assume full responsibility for arranging their own rooms, and leaving them in good order.

The Library has the right to preempt any event for Library use. In such rare instances, the Library will make every reasonable effort to assist the group in reserving another date or Library facility or meeting room.

Community meeting rooms are not intended to be used for regular, consecutive meetings by clubs or organizations since such use prohibits general availability to the public. Facilities and meeting rooms may be booked for up to four consecutive gatherings; longer booking periods are possible for classes and programs that have been approved in advance by the manager for the branch you wish to use.

The Library may not be identified as a co-sponsor of a meeting without prior approval of the branch manager.

Groups may not conduct financial transactions on Library property.

Study groups may use branch library meeting rooms at no charge on a walk-in basis only and depending on availability. All study groups must check-in with the Circulation Desk in advance of use.

Contact

For additional questions, please contact Sue Sanders at 816.701.3402 or suesanders@kclibrary.org [30].