Special Event Space Additional Costs

Audio visual | Parking | Catering | Security | Additional charges
Deposits & payments

Audio visual

Many rooms include built-in audio visual systems that can support basic technical functions such as PowerPoint, DVD’s, and microphones (note FEATURES under each room description). Additional equipment and onsite tech/troubleshooting support is available at cost to groups as noted below:

Item Cost
Small LCD Projector $50
Large LCD Projector $100
Laptop Computer $50
Handheld or Lapel Microphone $25
TV & VCR/DVD or TV & Computer Unit $50
AV Technician Support $75/hour

Parking

The Plaza Library Garage offers complimentary parking. The Central Library Garage charges $3.00/hour with an $8.00 per day cap. Arrangements can be made for event hosts to accept charges on behalf of their guests to be applied to your total charges on the following scale. Estimated number of vehicles is based on half of expected guests.

Estimated # Vehicles Cost Per Hour Minimum Charge
0 - 25 $25/hour $50
26 - 50 $35/hour $105
51 - 125 $45/hour $180
126 - 200+ $55/hour $275

Catering

Pierpont's Catering is the exclusive caterer for the Central and Plaza Libraries. Pierpont's quality, creativity, diverse menus, and professionalism have helped them build a superb reputation that the Library trusts. Groups are welcome to contact Pierpont's Catering directly to make all of their food and beverage arrangements.

Please contact Heather Bud, Catering Manager, at 816-221-5111 or email hbud@pierponts.com

Security

Access to the Library before or after normal hours can be arranged at $100.00/hour. Charges are based on time doors opened to normal library opening (before hours) or when all guests/vendors leave (after hours).

Additional charges

Final charge will vary based on actual time facility is used, additional labor/staffing, and in the case of unforeseen circumstances. Group also accepts responsibility for all damages associated with their event. Further details on additional charges are available from the Events & Scheduling Staff.

Deposits & payments

Full prepayments are requested for charges less than $250. A deposit of 50% is required to secure all other reservations. Thirty days prior to the date the remaining balance is required. A final bill reflecting any differences would be paid thirty days after the event.

Contact

Contact Todd Boyer at 816.701.3519 or toddboyer@kclibrary.org for more information.