Meeting Rooms

All Library locations will be closed on Monday, September 7th in observance of Labor Day.

Reservations

ALL reservations require at least 24 hours' notice. Room payment is due prior to your meeting/event.

Please consult the FAQ prior to scheduling your meeting

Request a Meeting Room now »

Rental rates

Room rates are based on location and your group's status.

Location Group's status Half day Full day
Bluford Branch
North-East Branch
Plaza Branch
Ruiz Branch
Southeast Branch
Trails West Branch
Waldo Branch
Westport Branch
Business $40 $80
Nonprofit without certification $20 $40
Nonprofit certified, 501(c)3 No fee with proof of certification No fee with proof of certification
Central Library,
Rooms 310 and 312
Business $150 $300
Nonprofit without certification $75 $150
Nonprofit certified, 501(c)3 No fee with proof of certification No fee with proof of certification
Central Library,
Turner Boardroom and Chairman's Office
Business $100 $200
Nonprofit without certification $50 $100
Nonprofit certified, 501(c)3 No fee with proof of certification No fee with proof of certification

 

Meeting Room Locations and Features

Location Room Theater Setup Capacity Conference Setup Capacity Amenities
Bluford Branch Conference Room - photo 100 50 AV equipment, kitchenette, tables, and chairs
Bluford Branch Small Meeting Room - photo 10 10 Table and chairs
Central Library Room 310 - photos N/A 14 Boardroom table, plush leather executive chairs, and dry-erase board. Laptop, projector, and TV available upon request.
Central Library Room 312 - photos N/A 16 Boardroom table, executive chairs, dry-erase board, projection wall, large closet, area for food & beverage service. Laptop, projector, and TV available upon request.
Central Library Turner Boardroom - photo
NOTE: The Turner Boardroom is not wheelchair accessible
N/A 12 Laptop, projector, and TV available upon request.
Central Library Chairman's Office - photo N/A 8 Laptop, projector, and TV available upon request.
North-East Branch A (Large Room) - photo 75 40 Kitchenette, projector, tables, and chairs
North-East Branch B (Small Room) - photo 15 10 Tables and chairs
Plaza Branch Large Room - photo 45 30 Projector, laptop, DVD player, tables, and chairs. TV and conference phone available upon request.
Plaza Branch Small Room - photo 10 10 Tables and chairs
Ruiz Branch Multipurpose Room - photo 25 15 Tables and chairs
Southeast Branch A (Large Room) - photo 75 40 Kitchenette, tables, and chairs
Southeast Branch B (Small Room) - photo 15 10 Tables and chairs
Trails West Branch A (Large Room) - photo 75 40 Projector, screen, DVD player; two laptop hook-ups; cordless microphone; Kitchenette, tables, and chairs
Trails West Branch B (Small Room) - photo 15 10 Tables and chairs
Waldo Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups, one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
Waldo Branch B (Small Room) - photo 15 10 Tables and chairs
Westport Branch Upstairs Large Room - photo 60 30 Kitchenette, projector, tables, and chairs

 

Policies & FAQ

Q: Can I get into the room early to set up?
A: Please schedule the room to include set-up and tear down time. Groups will only be permitted to use the room for the time slot it has been scheduled.

Q: Is parking included in my Central Library meeting room reservation?
A: No, but one hour of free parking is available at The Central Library parking garage with ticket validation for all library visitors. More info »

Q: Can I bring food and drink into the meeting room?
A: Yes, however, colored beverages (which may stain the carpet if spilled) are not allowed; if food is spilled, please contact a Library employee.

Q: Can we hang up promotional tools or study pages?
A: Groups may not post any items to the wall using tape, tacks, or any other method that damages the wall by leaving a puncture, stain, or adhesive residue. Groups will be held liable for any damage caused from ignoring these rules.

Q: Can I throw a party in a meeting room?
A: Library Meeting Rooms may not be used for social activities such as baby showers, bridal showers, birthday parties, or similar events.

Q: Is is OK to exceed the maximum capacity listed for the room?
A: Each room has a max limit (see below) due to fire code restrictions and potential wear and tear on the room; The Library will not, under any circumstances, book a room for more people than is specified at that room’s maximum capacity.

Q: My group has dues; can we use a meeting room to meet for payment?
A: Groups may not conduct financial transactions of any kind on Library property.

Q: Can a Library employee help me with set up or clean up in the room?
A: Library employees will not be available to assist with meeting room set up or clean up; groups assume full responsibility for arranging their own rooms and leaving them in good order.

Q: Since my group is meeting at the Library, can we identify KCPL as a co-sponsor of our event?
A: The Library may not be identified as a co-sponsor of a meeting without the prior approval of the Library.

Q: I need a room today; can I do that?
A: Study groups may use branch library meeting rooms at no charge on a walk-in basis only, depending on availability, and must check-in with the Circulation Desk in advance of use. Any organization or group must call the Branch they’d like, and book a meeting for the day of with them.

Q: How do I cancel a room reservation?
A: All cancellations must be sent in via this form and a confirmation will be sent via email. If your cancellation is within 24 hours, you will still be charged for use of room, unless due to unforeseen circumstances such as adverse weather conditions and utility outages.

Contact

For additional questions, please contact the Scheduling Coordinator at scheduling@kclibrary.org.

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