Meeting Rooms
The Kansas City Public Library Branches, as well as Central Library, encourage neighborhood and community groups to take advantage of our versatile meeting rooms.
Rental rates | Locations and features | Reservations | Payment options |
Cancellations | Policies
Rental rates
Room rates are based on location and your group's status.
| Location | Group's status | Half day | Full day |
| Bluford Branch North-East Branch Plaza Branch Ruiz Branch Southeast Branch Trails West Branch Waldo Branch Westport Branch |
Business | $40 | $80 |
| Nonprofit without certification* | $20 | $40 | |
| Nonprofit certified, 501(c)3 | No fee with proof of certification | No fee with proof of certification | |
| Central Library, Rooms 310 and 312 |
Business | $150 | $300 |
| Nonprofit without certification* | $75 | $150 | |
| Nonprofit certified, 501(c)3 | No fee with proof of certification | No fee with proof of certification | |
| Central Library, Turner Boardroom and Chairman's Office |
Business | $100 | $200 |
| Nonprofit without certification* | $50 | $100 | |
| Nonprofit certified, 501(c)3 | No fee with proof of certification | No fee with proof of certification |
*Groups may apply for free meeting room use by filling out a Community Partnership Application (pdf) and returning it to the branch manager or Central Library director for the location(s) desired (does not apply to special event spaces).
Meeting Room Locations and Features
| Location | Room | Theater Setup Capacity | Conference Setup Capacity | Amenities |
| Bluford Branch | Conference Room - photo | 150 | 75 | AV equipment, kitchenette, tables, and chairs |
| Bluford Branch | Small Meeting Room - photo | 10 | 8 | Table and chairs |
| Central Library | Room 310 - photos | N/A | 14 | Boardroom table, plush leather executive chairs, and dry-erase board. Laptop, projector, and TV available upon request. |
| Central Library | Room 312 - photos | N/A | 16 | Boardroom table, executive chairs, dry-erase board, projection wall, large closet, area for food & beverage service. Laptop, projector, and TV available upon request. |
| Central Library | Turner Boardroom - photo | N/A | 12 | Laptop, projector, and TV available upon request. |
| Central Library | Chairman's Office - photo | N/A | 8 | Laptop, projector, and TV available upon request. |
| North-East Branch | A (Large Room) - photo | 60 | 35 | Kitchenette, projector, tables, and chairs |
| North-East Branch | B (Small Room) - photo | 20 | 15 | Tables and chairs |
| Plaza Branch | Large Room - photo | 45 | 30 | Projector, laptop, DVD player, tables, and chairs. TV and conference phone available upon request. |
| Plaza Branch | Small Room - photo | 12 | 8 | Tables and chairs |
| Ruiz Branch | Multipurpose Room - photo | 30 | 20 | Tables and chairs |
| Southeast Branch | A (Large Room) - photo | 40 | 20 | Kitchenette, tables, and chairs |
| Southeast Branch | B (Small Room) - photo | 20 | 15 | Tables and chairs |
| Trails West Branch | A (Large Room) - photo | 60 | 35 | Kitchenette, tables, and chairs |
| Trails West Branch | B (Small Room) - photo | 20 | 15 | Tables and chairs |
| Waldo Branch | A (Large Room) - photo | 60 | 35 | Kitchenette, tables, and chairs |
| Waldo Branch | B (Small Room) - photo | 20 | 15 | Tables and chairs |
| Westport Branch | Upstairs Large Room - photo | 60 | 40 | Kitchenette, projector, tables, and chairs |
Reservations
ALL reservations require at least 24 hours' notice; bookings will NOT be confirmed on the same day that you want to use the room.
Room payment is due prior to your meeting/event.
We request that you use the Library meeting room calendar to research availability before calling or emailing for a reservation.
Payment options
There are three options to pay for a meeting room:
- Pay online. Your reservation number is the invoice number
- Mail a check or money order along with a copy of your confirmation to:
Finance Department
Kansas City Public Library
14 West 10th Street
Kansas City, MO 64105 - Pay with credit card, check, cash or money order at any library location. Bring a copy of your confirmation and note the reservation number on your check.
Cancellations
You must cancel a reserved space at least 24 hours prior to the scheduled time. Some exceptions apply, such as adverse weather conditions, utility outages, or other unforeseeable circumstances.
Additional details and policies
The reserved time includes room setup and clean up. Users will not have access to the room until their assigned time. Meeting rooms must be vacated and left clean 15 minutes prior to closing.
Library employees will not be available to assist with meeting room set up or clean up. Groups assume full responsibility for arranging their own rooms, and leaving them in good order.
The Library has the right to preempt any event for Library use. In such rare instances, the Library will make every reasonable effort to assist the group in reserving another date or Library facility or meeting room.
Community meeting rooms are not intended to be used for regular, consecutive meetings by clubs or organizations since such use prohibits general availability to the public. Facilities and meeting rooms may be booked for up to four consecutive gatherings; longer booking periods are possible for classes and programs that have been approved in advance by the manager for the branch you wish to use.
The Library may not be identified as a co-sponsor of a meeting without prior approval of the branch manager.
Groups may not conduct financial transactions on Library property.
Study groups may use branch library meeting rooms at no charge on a walk-in basis only and depending on availability. All study groups must check-in with the Circulation Desk in advance of use.
Contact
For additional questions, please contact Sue Sanders at 816.701.3402 or suesanders@kclibrary.org.
