Meeting Rooms

All Library locations will be closed on Monday, July 4, for Independence Day.

Reservations

Do you need to register a nonprofit organization with our scheduling department? Email scheduling@kclibrary.org

ALL reservations require at least 24 hours' notice. Room payment is due prior to your meeting/event.

Please consult the Policies and FAQ prior to scheduling your meeting.

Request a Meeting Room now »

Rental rates

Room rates are based on location and your group's status.

Location Group's status Half day Full day
Bluford Branch
North-East Branch
Plaza Branch
Ruiz Branch
Southeast Branch
Trails West Branch
Waldo Branch
Westport Branch
Business $40 $80
Nonprofit without certification $20 $40
Nonprofit certified, 501(c)3 No fee with proof of certification No fee with proof of certification
Central Library,
Rooms 310 and 312
Business $150 $300
Nonprofit without certification $75 $150
Nonprofit certified, 501(c)3 No fee with proof of certification No fee with proof of certification
Central Library,
Turner Boardroom and Chairman's Office
Business $100 $200
Nonprofit without certification $50 $100
Nonprofit certified, 501(c)3 No fee with proof of certification No fee with proof of certification

 

Meeting Room Locations and Features

Location Room Theater Setup Capacity Conference Setup Capacity Amenities
Bluford Branch Conference Room - photo 100 50 Projector, screen, wireless handheld microphone, podium, kitchenette, tables, and chairs
Bluford Branch Small Meeting Room - photo 10 10 Table and chairs
Central Library Room 310 - photos N/A 14 Boardroom table, plush leather executive chairs, and dry-erase board.
Central Library Room 312 - photos N/A 16 Boardroom table, executive chairs, dry-erase board, projector, projection wall, large closet, area for food & beverage service.
Central Library Turner Boardroom - photo
NOTE: The Turner Boardroom is not wheelchair accessible
N/A 12 Table and chairs
Central Library Chairman's Office - photo N/A 8 Table and chairs
North-East Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups (HDMI & VGA compatible), one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
North-East Branch B (Small Room) - photo 15 10 Tables and chairs
Plaza Branch Large Room - photo 45 30 Projector, DVD player, tables, and chairs
Plaza Branch Small Room - photo 10 10 Tables and chairs
Ruiz Branch Multipurpose Room - photo 25 15 Projector, screen, DVD player, sink, tables and chairs
Southeast Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups (HDMI & VGA compatible), one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
Southeast Branch B (Small Room) - photo 15 10 Tables and chairs
Trails West Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups (HDMI & VGA compatible), one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
Trails West Branch B (Small Room) - photo 15 10 Tables and chairs
Waldo Branch A (Large Room) - photo 75 40 Projector, screen, Blu-Ray/DVD player, two laptop hook-ups (HDMI & VGA compatible), one wireless handheld and one wireless lapel microphone, kitchenette, tables, and chairs
Waldo Branch B (Small Room) - photo 15 10 Tables and chairs
Westport Branch Upstairs Large Room - photo 60 30 Projector, DVD player, podium, kitchenette, tables, and chairs

Policies

  • Community meeting rooms are not intended to be used for regular, consecutive meetings by clubs or organizations since such use prohibits general availability to the public.
  • Rooms may be booked for up to four individual gatherings and groups may maintain a balance of four.
  • Longer booking periods are possible for classes and programs that have been approved in advance by the manager for the branch you wish to use.

FAQ

Q: Can I get into the room early to set up?
A: Please schedule the room to include set-up and tear down time. Groups will only be permitted to use the room for the time slot it has been scheduled.

Q: Is parking included in my Central Library meeting room reservation?
A: No, but one hour of free parking is available at The Central Library parking garage with ticket validation for all library visitors. More info »

Q: Can I bring food and drink into the meeting room?
A: Yes, however, colored beverages (which may stain the carpet if spilled) are not allowed; if food is spilled, please contact a Library employee.

Q: Can we hang up promotional tools or study pages?
A: Groups may not post any items to the wall using tape, tacks, or any other method that damages the wall by leaving a puncture, stain, or adhesive residue. Groups will be held liable for any damage caused from ignoring these rules.

Q: Can I throw a party in a meeting room?
A: Library Meeting Rooms may not be used for social activities such as baby showers, bridal showers, birthday parties, or similar events.

Q: Is is OK to exceed the maximum capacity listed for the room?
A: Each room has a max limit (see chart above) due to fire code restrictions and potential wear and tear on the room. The Library will not, under any circumstances, book a room for more people than is specified as that room’s maximum capacity.

Q: My group has dues; can we use a meeting room to meet for payment?
A: Groups may not conduct financial transactions of any kind on Library property.

Q: Can a Library employee help me with set up or clean up in the room?
A: Library employees will not be available to assist with meeting room set up or clean up; groups assume full responsibility for arranging their own rooms and leaving them in good order.

Q: Since my group is meeting at the Library, can we identify KCPL as a co-sponsor of our event?
A: The Library may not be identified as a co-sponsor of a meeting without the prior approval of the Library.

Q: I need a room today; can I do that?
A: Study groups may use branch library meeting rooms at no charge on a walk-in basis only, depending on availability, and must check-in with the Circulation Desk in advance of use. Any organization or group must call the Branch they’d like, and book a meeting for the day of with them.

Q: How do I cancel a room reservation?
A: All cancellations must be sent to the Scheduling Coordinator and a confirmation will be sent via email. If your cancellation is within 24 hours, you will still be charged for use of room, unless due to unforeseen circumstances such as adverse weather conditions and utility outages.

Contact

For additional questions, please contact the Scheduling Coordinator at scheduling@kclibrary.org.

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